Our workshop’s itinerary is subject to change at the discretion of our Photo Guides depending on factors including but not limited to weather, road conditions, transportation delays, and other factors beyond our control. We will check the weather forecasts and road conditions and plan our day to optimize shooting conditions.

We cannot guarantee that we will be able to visit all the locations on the itinerary.

A mild to moderate level of fitness is required for this workshop.

When not shooting from the safari vehicles, most shooting locations are easily accessible via a short hike. However, sometimes this may be across rough, uneven terrain that includes elevation changes. Our Guides will let you know if a photography destination involves a long hike, steep incline, or particularly challenging terrain.

Participants should also be able to carry their own camera gear while hiking.

We may remain in a location shooting for a few hours. Participants should be comfortable outdoors for extended periods of time in various weather conditions such as wind, sun, and extremes of temperature. 

All participants should be in good physical shape with no mobility issues. If you have any concerns about your suitability, then reach out to us and we will be happy to discuss the particular location details of the workshop with you.

You must advise Viking International Phototours in advance and in writing to info@vip-llc.com of any illness, injury, or pre-existing medical conditions that might reasonably be expected to affect your participation during the workshop.

Accommodation options on our photography workshops may include:

• Double Occupancy where you will share a room with your traveling companion;
• Double Occupancy where you are paired with another workshop participant of the same gender; and/or
• Single Occupancy in your own room.

Your accommodation selection is made when you book the workshop.

During this workshop, we will be staying in clean, comfortable accommodations that include hotels, lodges,  guesthouses, and tents.

Please note that if you select Single Occupancy, this may include your own bedroom within a multi-room apartment or Guesthouse (shared bathroom/kitchenette).

Solo Participants wanting Double Occupancy
Solo participants are welcome to select the Double Occupancy rate at the time of booking. If Viking International Phototours is unable to pair you with a roommate of the same gender from the workshop group, we will notify you ahead of the workshop and request you to pay the supplementary cost for a Single Occupancy room.

Single Room Availability
On some photography workshops, Single Occupancy rooms may be limited. If this is the case, single rooms will be assigned on a first-booked, first-served basis. If you booked a photography workshop at the Single Occupancy rate and we are unable to provide you with a single room, we will notify you ahead of the workshop, place you into a Double Occupancy room paired with a workshop participant of the same gender, and refund you the difference.

Our workshops require a minimum number of participants to proceed.

We will confirm if your photography workshop will be proceeding 90 days before the start date, at which point full payment of any remaining balance will be required.

Viking International Phototours reserves the right to reschedule or cancel workshops due to low participant numbers.

We will do our best to reschedule the workshop within two years of the original date. 
If this happens, we will offer you the choice between:

• • Retaining your spot on the rescheduled workshop;
  • Transferring to the same workshop on a different date if there is availability; or
  • Canceling your spot on the rescheduled workshop: No refund – your funds will be held as credit which can be transferred or used towards our other photography workshops, self-drive packages, or tours for up to 2 years from the date of cancellation.

In the improbable event that a workshop is canceled altogether rather than rescheduled, we will offer you the choice between:

• • Applying your funds towards a different workshop, tour or self-drive experience; or 
  • Receiving a full refund minus a $300 USD fee and any non-refundable fees paid to third parties.

Please note that Viking International Phototours are not liable for travel expenses incurred to reach the workshop destination or any other personal expenses incurred in preparing for your workshop. For this reason, we require that you obtain Trip Cancellation & Travel Insurance after booking with us.

We also recommend you do not book travel or make any trip-related purchases before the workshop has been confirmed.

You can schedule your flights to arrive on the first day of the workshop – preferably by early afternoon.

We cannot delay or change a workshop in the event of travel disruptions that cause a participant to arrive late.

No refunds will be made for any time missed on a workshop due to the late arrival by the participant.

We know that plans can change, and unforeseen circumstances can happen. 

You need to advise us in writing via email to info@vip-llc.com as soon as possible if you need to cancel your workshop. Your cancellation is not official until you have received a return email confirmation acknowledging your cancellation.

If you cancel and we can fill your spot on the workshop, you will receive a full refund minus a $300 USD fee.
If you cancel and the workshop does not fill, cancellation requests and refunds will be processed according to the following:

• • More than 90 days from the start date of the workshop: Full refund minus $300 USD fee*
  • Less than 90 days: No refund – your funds will be held as a credit which can be transferred or used towards our other self-drive packages, tours, or photography workshops for up to 2 years from the date of cancellation*.

*Please note that some of our workshops with partner companies/third parties may have non-refundable deposits, which will not be refunded or credited to you.